Terms of Service

Last Updated: February 2026

1. Acceptance of Terms

These Terms of Service ("Terms") constitute a legally binding agreement between you ("User," "you," or "your") and Receipt Capture ("Company," "we," "our," or "us") governing your access to and use of the Receipt Capture application, website, and related services (collectively, the "Service").

By creating an account, accessing, or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you are using the Service on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms.

2. Description of Service

Receipt Capture is a multi-tenant software-as-a-service (SaaS) platform that provides:

• Receipt capture: Upload, photograph, and digitize receipts
• Data extraction: AI-powered extraction of receipt information (merchant, date, amounts)
• Organization: Categorize receipts by business entity and expense type
• Cloud storage: Secure storage integration with Dropbox and Google Drive
• PDF generation: Automatic conversion of receipts to organized PDF files
• Multi-user access: Team collaboration features for business accounts

We reserve the right to modify, suspend, or discontinue any aspect of the Service at any time, with or without notice.

3. Account Registration

3.1 Account Creation

To use certain features of the Service, you must create an account. When registering, you agree to:

• Provide accurate, current, and complete information
• Maintain and promptly update your account information
• Keep your PIN code secure and confidential
• Accept responsibility for all activities under your account
• Notify us immediately of any unauthorized access or security breach

3.2 Account Requirements

You must be at least 16 years old to create an account. By creating an account, you represent that you meet this age requirement.

3.3 Organization Accounts

For business or organization accounts (tenants), the account administrator is responsible for:

• Managing user access and permissions
• Configuring cloud storage integrations for the organization
• Ensuring users comply with these Terms
• All activities conducted through the organization's account

4. User Responsibilities

As a user of the Service, you are responsible for:

• All content you upload, including receipt images and data
• Ensuring you have the right to upload and process all content
• Maintaining accurate and up-to-date account information
• Complying with all applicable laws and regulations
• Using the Service only for lawful purposes
• Protecting your account credentials

5. Acceptable Use

You agree NOT to use the Service to:

• Upload false, fraudulent, or misleading receipts or documents
• Violate any applicable laws, regulations, or third-party rights
• Transmit malware, viruses, or other harmful code
• Attempt to gain unauthorized access to the Service or other accounts
• Interfere with or disrupt the Service or servers
• Reverse engineer, decompile, or disassemble any part of the Service
• Use automated systems to access the Service without permission
• Resell or redistribute the Service without authorization
• Harass, abuse, or harm other users
• Upload content that infringes intellectual property rights

6. Cloud Storage Integrations

6.1 Dropbox Integration

Receipt Capture integrates with Dropbox for receipt file storage. By enabling this integration:

• You authorize us to access and store files in your Dropbox account
• Files are stored as PDFs in organized folders based on date and business entity
• You agree to comply with Dropbox's Terms of Service
• You understand that Dropbox's privacy policy applies to data stored in Dropbox
• You may revoke access at any time through your Dropbox account settings

We are not responsible for any changes to Dropbox services or any data loss resulting from Dropbox outages or changes.

6.2 Google Drive Integration

Receipt Capture offers integration with Google Drive as an alternative storage option. By enabling this integration:

• You authorize us to access and store files in your Google Drive account
• You agree to comply with Google's Terms of Service
• You understand that Google's privacy policy applies to data stored in Google Drive
• You may revoke access at any time through your Google Account settings

We are not responsible for any changes to Google Drive services or any data loss resulting from Google Drive outages or changes.

6.3 Data Ownership

Files stored in your connected cloud storage accounts remain your property. We access only the folders and files created by Receipt Capture and do not access, read, or modify other files in your cloud storage accounts.

7. Payment Terms

7.1 Subscription Plans

Receipt Capture offers various subscription plans. Current pricing and features are available on our website. By selecting a paid plan, you agree to pay all applicable fees.

7.2 Billing

• Subscriptions are billed in advance on a monthly or annual basis
• All fees are non-refundable except as required by law
• You authorize us to charge your payment method on file
• Failed payments may result in service suspension

7.3 Price Changes

We may change our prices at any time. Price changes will be communicated at least 30 days in advance and will take effect at the start of your next billing cycle.

7.4 Taxes

Prices do not include applicable taxes. You are responsible for paying all taxes associated with your use of the Service.

8. Intellectual Property

8.1 Our Intellectual Property

The Service, including its design, features, code, and content (excluding User Content), is owned by Receipt Capture and protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, or distribute any part of the Service without our written permission.

8.2 Your Content

You retain ownership of all content you upload to the Service ("User Content"). By uploading content, you grant us a limited license to:

• Store, process, and display your content as necessary to provide the Service
• Process images through AI services for data extraction
• Create backups for data protection purposes
• Use aggregated, anonymized data for service improvement

8.3 Feedback

If you provide feedback, suggestions, or ideas about the Service, you grant us the right to use such feedback without restriction or compensation.

9. Privacy

Your privacy is important to us. Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using the Service, you consent to our data practices as described in the Privacy Policy.

10. Disclaimer of Warranties

We do not warrant that:

• The Service will be uninterrupted, secure, or error-free
• AI-extracted receipt data will be 100% accurate
• Results obtained from the Service will be accurate or reliable
• The quality of the Service will meet your expectations
• Any errors in the Service will be corrected

11. Limitation of Liability

Our total liability for any claims arising from or related to the Service shall not exceed the greater of:

• The amount you paid to us in the twelve (12) months preceding the claim, or
• One hundred US dollars ($100)

Some jurisdictions do not allow limitation of liability for certain damages. In such cases, the above limitations may not apply to you.

12. Indemnification

You agree to indemnify, defend, and hold harmless Receipt Capture and its officers, directors, employees, agents, and affiliates from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any rights of another party
• Any content you upload to the Service

13. Termination

13.1 Termination by You

You may terminate your account at any time by:

• Using the account deletion feature in your settings
• Contacting us at the email address below

Upon termination, you will lose access to the Service and your data may be deleted in accordance with our Privacy Policy. Files stored in your connected cloud storage accounts will remain in your accounts.

13.2 Termination by Us

We may suspend or terminate your account at any time, with or without cause, including if:

• You violate these Terms
• Your payment method fails and is not resolved
• We are required to do so by law
• We discontinue the Service

13.3 Effect of Termination

Upon termination:

• Your right to use the Service immediately ceases
• We may delete your account and data
• Provisions that should survive termination will remain in effect
• No refunds will be issued for unused subscription time, except as required by law

14. Changes to Terms

We reserve the right to modify these Terms at any time. We will notify you of material changes by:

• Posting the updated Terms on our website
• Sending an email to your registered email address
• Displaying a notice within the application

Changes will be effective upon posting unless otherwise specified. Your continued use of the Service after changes take effect constitutes acceptance of the modified Terms. If you do not agree to the changes, you must stop using the Service.

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and Receipt Capture regarding the Service.

15.2 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will continue in full force and effect.

15.3 Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of that right or provision.

15.4 Assignment

You may not assign or transfer these Terms or your rights under them without our prior written consent. We may assign our rights and obligations without restriction.

15.5 Governing Law

These Terms shall be governed by and construed in accordance with the laws of the State of Idaho, United States, without regard to its conflict of law principles.

15.6 Dispute Resolution

Any disputes arising from these Terms or the Service shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association. You agree to waive your right to a jury trial and to participate in class action lawsuits.

16. Contact Information